APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE PROCUREMENT ANALYST CIVIL SERVICE TITLE

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

HRA/General Support Services (GSS) provides safe, healthy, and appropriate facilities for HRA’s various social service programs. Its many functions include facilities planning and coordination, design and construction, renovation, repair and maintenance, custodial and other building services, health/safety program coordination, lease and property management, land use and environmental review activities, contract administration for facilities services, and warehouse operations. GSS plays a major role in HRA emergency preparedness.

General Support Services (GSS)/Office of Contracts & Budget Management (OCBM) is recruiting for one (1) Administrative Procurement Analyst NM-III to function as Executive Director of Contracts and Budget Management who will:

Provide high-level management and oversight of complex procurement activities necessary for the timely acquisition of goods, services, and construction. OCBM acts as a central development and processing area for all purchases and some 120 facility service contracts, valued at approximately $22 million annually, including construction, electrical, mechanical, janitorial, burglar alarm monitoring, repair and maintenance, painting, HVAC (heating, ventilation and air conditioning), and security guard and Fire Safety Director services.
Prepare detailed specifications; maintain coordination with the ACCO office; track procurement status for timely fulfillment; ensure proper sign-off on selection of vendors; process invoices, resolve payment and funding issues; inspect/evaluate contractor performance.
Oversee the two organizational components of OCBM; the Bureau of Contract Management, in which the performance of all activities is related to the contracts, services, construction, and the Bureau of Budget & Fiscal Services, which processes all invoices for facility services, construction-related services, and security guard service.
Ensure the development and implementation of effective internal policies and procedures to carry out procurement functions and related activities.

HOURS/SHIFT: 9:00 AM to 5:00 PM

WORK LOCATION: 375 PEARL STREET

ADM PROC ANAL-NM FRM M1-3 - 8297A

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

Preferred Skills

Working knowledge of Passport, FMS.
Proficient in Microsoft applications including Excel and Power Point

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

EXECUTIVE DIRECTOR, CONTRACTS AND BUDGET MANAGEMENT

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