Working Title: Office of DEED Procurement (ODP) Manager

Job Class: State Program Administrator, Manager Senior

Agency: Department of Employment and Economic Development

Job ID

: 81052

Location

: Statewide

Telework Eligible

: Yes, may be eligible to telework up to five (5) days per week

Full/Part Time

: Full-Time

Regular/Temporary

: Unlimited

Who May Apply

: Open to all qualified job seekers

Date Posted

: 10/16/2024

Closing Date

: 11/06/2024

Hiring Agency/Seniority Unit

: Employment & Economic Development Department -Managerial

Division/Unit

: CO Fiscal Management

Work Shift/Work Hours

: Day Shift, 8am to 4:30pm

Days of Work

: Monday - Friday

Travel Required

: No

Salary Range

$43.38 - $62.41 / hourly; $90,577 - $130,312 / annually

Classified Status

: Classified

Bargaining Unit/Union

: 220 - Manager/Unrepresented

FLSA Status

: Exempt - Administrative

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Reporting directly to the Deputy Chief Financial Officer (CFO), this position is an integral member of the AFS Leadership Team and actively participates and helps shape the development of agency-wide or division-wide strategic planning for creative and innovative ways to improve agency services and meet agency goals. This position also demonstrates strategic vision, leadership and manages, directs, and successfully deploys these Department of Employment and Economic Development’s (DEED) department-wide business operations and support service functions and integrates them with department business units so that the mission and goals of DEED are realized:

Agency-wide, centralized procurement for the Office of DEED Procurement (ODP) including administrative acquisitions; equity in procurement (diverse spending); service operational contracts; some client services; state purchasing card management and training ; system administrator and product owner for DEED’s centralized purchase request work flow and approval system called Procure-it and purchasing violation work flow process; development of procurement policies and procedures; coordination, collaboration, relationship-building with 10 Program Areas and indirect management of over 56 Indirect Procurement staff in the field, and 222 Indirect Purchasing Cardholders;and development and adherence to statewide and department-wide environmentally-sustainable procurement pursuant to E.O. 19-27 .The ODP Manager has input and influence in service and commodity acquisitions on a department-wide basis and management of the diverse spending dashboard for the department including missed opportunities for diverse spending and presenting awareness and training opportunities consistent with E.O. 19-01 demonstratingDEED’s collective commitment to purchase goods and services from Minnesota’s businesses owned by people of color, women, and veterans .

This agency-wide position successfully deploys and integrates these functions with the department divisions / budget activities so ensure that the mission and goals of the State of Minnesota and DEED are realized. The incumbent also provides leadership, expert advice, and counsel to DEED’s Deputy and Chief Financial Officer on procurement policies and issues regarding the complex administrative and programmatic requirements of multiple federal and state programs with differing statutory, regulatory, and interagency policy and procurement requirements in support of the department and all of its distinct programs.

This position is telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) eligible and is occasionally required to be on-site at the office. Staff are provided with the tools and equipment to be successful in a virtual work environment and may telework from anywhere in Minnesota or a neighboring state. Please note, the telework policy could change with notice based on business needs.

This posting may be used to fill multiple positions.

Minimum Qualifications

Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

Four (4) years of experience in procurement in the last ten (10) years.

Bachelor’s degree in accounting, procurement, finance, or business administration or other closely related field as determined by the agency may substitute one (1) year of experience; master’s degree substitutes for eighteen (18) months of experience; PhD substitutes for twenty-four (24) months of experience.

Applicants that meet the above minimum qualification will be further evaluated on the following:

Knowledge of and experience with enterprise resource planning (ERP) systems of comparable to a large company or entity.

Working knowledge of procurement policies and procedures.

Experience working cooperatively and effectively communicating, persuading, negotiating, and building consensus with a wide variety of people with diverse backgrounds in management, professional, and technical professions.

Proven ability to proactively manage multiple projects simultaneously.

Human relations and communication skills in order to work cooperatively, build strong cross-division relationships and effectively communicate and train with a variety of clientele, including management, professional, and technical professionals.

Ability to provide technical leadership to ensure development and maintenance of appropriate processes and structures to support compliance.

Preferred Qualifications

Bachelor’s degree in accounting, procurement, facility management, finance, or business administration or other closely related field as determined by the agency

Knowledge of and experience with the state's accounting and procurement system (SWIFT) and human resources management system (SEMA4).

Knowledge of and experience with public sector government procurement policies, regulations, procedures, and practices including equity in procurement.

Knowledge of cost allocation principles and federal facility management memorandum of understanding (MOU) and Infrastructure Funding Agreements for shared costs in a facility.

Active Authority for Local Purchase (ALP) Certification by the Department of Administration, Office of State Procurement (OSP).

Understanding of the state budgeting process and federal, state or other funding sources and requirements.

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:

Criminal Background Check

Employment Record Review (current and former State employees only)

Employment Reference Check

Conflict of Interview Review

Driver’s Record Check

The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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Office of DEED Procurement (ODP) Manager - State Program Administrator Manager Senior