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Closing Date

12/13/2025

Type of Position

Professional Staff - Project/Program Administration

Job Type

Regular

Work Shift

Day Shift (United States of America)

Sponsorship Available

No

Institution Name

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

Health: Medical, Dental and Vision plans available for qualifying staff and family
Holiday, Vacation and Sick Leave
Education discount for staff and dependents (undergraduate only)
Retirement: Up to 10% matched contribution from UAMS
Basic Life Insurance up to $50,000
Career Training and Educational Opportunities
Merchant Discounts
Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department

FIN | Finance SC Procurement Team A

Department's Website

Summary of Job Duties

The Associate Procurement Services Specialist will report to a Procurement Supervisor, Contract Manager, or Administrative Services Manager. They are to be assigned the high volume and/or moderately complex buyer functions; serves as a critical needs processor and is responsible for procurement of bill-only surgery or other critical patient care procurements for UAMS. Ensures standard methodologies for all processes (contract management, analysis, and reporting) are conducted and maintained. Ensures that work product is in compliance with Arkansas State Laws, DFA Policies, UA System Policies, and UAMS policies and procedures.

Qualifications

Minimum Qualifications

The formal education equivalent to a bachelor's degree in public administration, General Business, Accounting or a related field plus one (1) year of experience in procurement OR High School Diploma/GED plus five (5) years of experience in procurement.

Preferred Qualifications

Knowledge of state purchasing rules, applicable laws and regulations.

Additional Information

Responsibilities

The primary focus and responsibility of this position will be processing routine purchase requisitions for the procurement of medical/surgical, research, academic, operational and administrative supplies, purchased services, non-complex capital and non-capital equipment, and related maintenance/service agreements for UAMS.
Process assigned purchase requisitions within the set turnaround times.
Reviews vendor quotes, bids, and proposals for terms and conditions that may conflict with Arkansas state law, UAMS policy, industry best practice, or sound business practice as required.
Reviews for compliance with State Purchasing and Accounting procedures, The Joint Commission standards and UAMS policies and procedures for medical equipment procurement.
Processes Invitations to Bid, obtains competitive bids, quotes, and proposals as required. Transmits purchase orders to vendors.
Assists in negotiating best price on supplies, services, and equipment as directed.
Develops and maintains positive relationships with suppliers and internal/external customers, while ensuring compliance to applicable state laws, regulations, policies, and procedures as required.
Provides guidance to departments as required.
Meets with assigned departments to coordinate procurement activities as required.
Position requires strong organizational and multi-tasking skills.
Resolves Purchase Order pricing, unit of measure, quantity and product discrepancies. Assists as appropriate with invoice, receipt, or other discrepancies as required.
Serves as liaison between accounts payable, receiving, departments, and vendors on invoice and receipt discrepancies as required.
Performs other duties as assigned.

Salary Information

Commensurate with education and experience

Required Documents to Apply

List of three Professional References (name, email, business title), Resume

Optional Documents

Proof of Veteran Status

Special Instructions to Applicants

Recruitment Contact Information

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity

Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting

Frequent Physical Activity

N/A

Occasional Physical Activity

Grasping, Reaching, Standing, Stooping, Talking, Walking

Benefits Eligible

Yes