Procurement and Contracts Officer

Procurement and Contracts Officer

The Procurement and Contract Officer is a member of the SUNY Empire

University procurement department and is responsible for managing

procurement activities and contract administration to ensure

compliance with SUNY policies, New York State laws, and applicable

federal regulations. This position supports the university's

mission by facilitating the efficient and ethical acquisition of

goods and services while promoting transparency, accountability,

and fiscal responsibility. The selected incumbent will work with

all departments and functional offices in the procurement of goods

and services for the University.

Duties and Responsibilities Include

• Managing competitive bid processes (RFPs, RFIs, and RFQs) for

purchasing activity at SUNY Empire State University, including

those for facilities, information technology, marketing, student

services, leased properties and all other areas of the

university.

• Leading the development, negotiation, and execution of key

contracts and vendor relationships; managing those relationships to

optimize service, quality and cost; including regular business

reviews with university stakeholders.

• Managing procurement activity in the Jaggaer e-procurement

system.

• Ensuring savings initiatives spanning cost reduction, cost

avoidance, revenue enhancement, rebates, etc. are accurately

documented, reviewed, reported and transferred to the annual

operating budgets and long-term strategic plans.

• Coordinating and recommending MWBE (Minority and Women Owned

Business Enterprises) and SDVOB (Service Disabled Veterans Owned

Business) sourced goods and services in accordance with NYS

goals.

• Developing contracts that drive value and support university

requirements, including clearly defined requirements for goods and

services, performance measurements and practices within New York

State guidelines, rules, and laws.

• Authoring or redlining contractual documents independently or

in concert with legal; designing and revising templates as

required.

• Ensuring valid contracts are in place before high quality,

competitively bid goods or services are purchased via implementing

standard terms & conditions.

• Evaluating suppliers through fair and thorough techniques and

resolving contractual issues / concerns as they may arise.

• Initiating strategic vendor improvement and performance

tracking and accountability to maintain contract compliance.

• Developing a departmental strategy, category sourcing plans,

and an execution roadmap to identify opportunities that will

provide best price, quality, and value.

• Preparing presentations and analysis to support business cases

to support recommendations and optimizing value.

• Working to educate the university community on New York State

procurement requirements and procedures. Assist internal

stakeholders and budget/cost center owners to identify and

implement opportunities/processes to ensure the timely provision of

goods and services.

• Ensuring that targeted cost savings are achieved without

placing the risk on the university's quality, outcomes, and

timeline requirements.

• Maximizing the use of technology to ensure accuracy,

compliance, and efficiency.

• Developing and implementing continuous process improvement and

leading practices.

Job Requirements

Required Qualifications

• Bachelor's Degree or significant experience in procurement and

contract administration.

• Three (3) or more years of progressively increasing

responsibility in procurement, sourcing and vendor relationship

experience, preferably in higher education or not-for-profit

field.

• Experience with competitive bidding (RFI, RFP, RFQ), vendor

selection, and vendor risk assessment; or related experience.

• Commitment to ethical procurement practices and transparency in

public contracting.

• Contract management experience, or similar skill set.
• Proficiency in MS Excel, Word, and MS PowerPoint; experience

with e-Sourcing techniques.

• Ability to design, compile, analyze and present scorecards and

trackers to senior management.

• Strong analytical, organizational, and communication

skills.

Preferred Qualifications

• A master's degree in business or related area.
• Experience working with procurement, supply chain, and

contracts for higher education and not-for-profits is highly

desirable.

• Familiarity with NYS Office of General Services (OGS)

centralized contracts and preferred source offerings.

• Experience in higher education system.
• Experience with procurement at SUNY schools.
• Significant experience with complex negotiations.

Soft Skills

• Ability to manage multiple priorities in a fast-paced,

deadline-driven environment.

• Detail-oriented with a proactive approach to

problem-solving.

• Excellent interpersonal skills and the ability to build

effective working relationships across departments.

• Adaptability to evolving technologies and regulatory

environments.

Special Information

• This position is located in Saratoga Springs.
• Periodic travel, as well as occasional evening and weekend

work, may be required.

• Applicants must be currently authorized to work in the United

States on a full-time basis. VISA sponsorship is not available for

this position.

Additional Information

Rank/Salary: Senior Staff Assistant, SL3 /

$70,000-$75,000, dependent upon experience and

qualifications.

We are pleased to offer our employees an excellent benefit package

which includes NYS health insurance, free dental and vision,

competitive retirement options, and generous vacation, sick and

holiday accruals; and a strong emphasis on work-life balance. We

also offer professional-development activities for professionals

and support staff.

SUNY Empire is an AA/EEO/ADA employer. The University actively

seeks applications from women, veterans, individuals with a

disability, members of underrepresented groups or anyone that would

enrich the diversity of the University. SUNY Empire is committed to

fostering a diverse community of outstanding faculty, staff, and

students, as well as ensuring equal educational opportunity,

employment, and access to services, programs, and activities,

without regard to an individual's race, color, national origin,

religion, creed, age, disability, sex, gender identity, sexual

orientation, familial status, pregnancy, predisposing genetic

characteristics, military status, domestic violence victim status,

or criminal conviction. Employees, students, applicants, or other

members of the university community (including but not limited to

vendors, visitors, and guests) may not be subjected to harassment

that is prohibited by law or treated adversely or retaliated

against based upon a protected characteristic.

SUNY Empire provides reasonable accommodation to applicants with

disabilities, veterans, or wounded warriors where appropriate. If

you need a reasonable accommodation for any part of the application

and hiring process, please contact the Office of Human Resources at

(518) 587-2100 ext. 2240.

In accordance with the Title II Crime Awareness and Security Act, a

copy of our crime statistics is available upon request by calling

(518) 587-2100, ext. 2800. It can also be viewed online at our

Safety and Security website.

To apply, visit http://esc.interviewexchange.com/jobofferdetails.jsp?JOBID=191341

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