About Us

We are a growing footwear and lifestyle brand expanding our U.S. operations. We work with overseas manufacturers, U.S. logistics partners, and 3PL warehouses. We are looking for a detail-oriented Supply Chain & Vendor Operations Coordinator to manage daily communication, documentation, and data flow between our vendors and our U.S. operations.

This is a critical role for ensuring our products move smoothly from factories → freight → 3PL → customers

Role Overview

You will coordinate shipments, vendor communication, import documentation, product data updates, 3PL follow-ups, and maintain all supply chain information for the founder. This is a structured, operational role — ideal for someone who works accurately, communicates well, and handles logistics professionally.

Key Responsibilities

Vendor & Production Coordination

Communicate with overseas manufacturers to track production status. Find competitive vendors
Collect invoices, packing lists, product sheets, and compliance documentation
Maintain organized folders for all product and shipment documents
Follow up on approval samples, timelines, and delays

Freight & Import Coordination

Track containers, air shipments, and courier parcels
Collect & verify:
Commercial invoices
Packing lists
HS codes
BL/AWB details
Duty estimates
Update shipment tracking sheets for management

3PL & Warehouse Coordination

Communicate with U.S. 3PL regarding

Inbound receiving
QC issues
Stock counts
Labeling needs
Storage and dispatch
Log and monitor discrepancies, damages, or delays
Maintain inventory accuracy reports

Product & Data Management

Maintain product master / vendor master / item master sheets
Update product specs, measurements, and carton details
Digitally organize images, product labels, barcodes, and SKU lists
Assist with Shopify data accuracy (no coding required)

Reporting

Prepare weekly supply chain status summaries for the founder
Update ETA sheets, pending items, and priority actions
Maintain a clean, accurate operations dashboard

Requirements

Experience in supply chain, logistics, procurement, vendor management, or import/export
Strong communication skills (professional email + WhatsApp coordination)
Excellent organizational habits and document management
Good Excel/Sheets skills (vlookup, filters, pivots preferred)
Ability to follow up consistently and keep multiple tasks on track
Experience with 3PLs, freight, or retail logistics is a plus
Must be able to work hybrid from New Brunswick, NJ

Who This Role Is NOT For

People looking for creative, social media, or marketing roles
People who dislike structured, detail-oriented work
People who need micromanagement
Unorganized or inconsistent communicators

Why Join Us

Directly work with the founder
High-responsibility role with significant impact
Learn full U.S. supply chain operations
Be part of a growing retail brand
Flexible part-time hybrid structure

How to Apply

Submit your resume and a brief message explaining your supply chain or logistics experience.

Job Types: Part-time, Contract, Temporary

Pay: $25.00 - $35.00 per hour

Benefits

Employee discount
Flexible schedule

Ability to Commute

New Brunswick, NJ 08901 (Preferred)

Ability to Relocate

New Brunswick, NJ 08901: Relocate before starting work (Preferred)

Work Location: Hybrid remote in New Brunswick, NJ 08901

Supply Chain & Vendor Operations Coordinator (Footwear / Retail Imports)

Job Type