Responsibilities

The Procurement Manager oversees all procurement activities in

compliance with State and Federal laws and University policies.

This role ensures efficient purchasing operations, manages vendor

relationships, enforces procurement policies, and supports

strategic sourcing initiatives. The Procurement Manager will report

to the Director of Accounting and Financial reporting, with a

dotted line to the Chief Financial Officer.

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

The Purchasing Manager will be responsible for driving quality,

delivery, supplier management, and pricing improvements to meet the

goals of the organization and the needs of the customers.

The Purchasing Manager performs day-to-day procurement operations,

ensuring efficient processing of purchase orders and ensuring that

all purchasing activities align policies and procedures, and

procurement best practices.

Setup new vendors in system and ensure system are appropriately

maintained and updated, including verification (and documentation)

of federal suspension or disbarred status via sam.gov.

Review departmental requisitions to generate purchase orders and

distribute purchase?orders to suppliers.

Develops relationships with suppliers to enable the organization to

build strategic partnerships with key suppliers

Negotiates pricing and contracts with new and incumbent

suppliers/vendors. Works effectively with suppliers/vendors to help

minimize costs.

Identifies the appropriate method of solicitation and creates,

executes and manages Request for Quotations (RFQs), Request for

Proposals (RFPs) and Invitation for Bids (IFBs). Assist customers

in writing scope of work/specifications, submits purchase

orders

Responsible for maintaining up to date vendor files (i.e. contract,

solicitation, disbarment verification).

Review requisitions for purchases of capital assets (i.e., items of

$5,000 or more) prior to issuing the PO to ensure the activity is

captured in Colleague Fixed Assets.

Maintain the Colleague Fixed Assets module to ensure addition,

removals, etc. are appropriately captured.

Review travel authorizations and travel reimbursements to ensure

compliance with University’s policies and procedures.

Assess, identify/evaluate options for resolution(s) if applicable

as it pertains to procuring products/services.

Perform market research to understand conditions, availability of

products/services, supplier capability(s), and other pertinent data

to determine an efficient/effective method to procure

products/services.

Assist in testing functionality (i.e. departmental/campus wide) and

upgrades in systems, including the development of materials and

presentations to train staff and faculty university-wide related to

procurement functionality, tools and systems.

Oversee training and instruction to personnel throughout the

University community to provide direction as it relates to

procurement policies and procedures, e.g. procurement options, best

purchasing methods, bidding requirements, ethical requirements,

appropriate product/service/vendor evaluation, lease vs. buy

decisions, contract administration and problem resolution.

Assist in development and maintenance of University’s procurement

website.

ADDITIONAL JOB FUNCTIONS

Develops personal annual objectives and goals in concert with

departmental and university goals

Develops action plans, standard work, and countermeasures as needed

to support the metrics and KPI's and responsible for reporting on

all assigned metrics and KPI's

Communicates effectively and works closely with departments

Performs other related duties as required.

Supplemental Information

To apply, please include a cover letter, resume, and contact

information for three supervisory references including the most

recent supervisor.

Finalists for this position are subject to a background check.

Employment is contingent upon the successful completion of a

background investigation including criminal history and identity

check.

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Procurement Manager