Together We Build – Partnership, Innovation, Excellence, and Safety at Kelso Industries

We're not just offering a job, we're inviting you to be part of a team built on PARTNERSHIP, INNOVATION, EXCELLENCE, and SAFETY.

PARTNERSHIP means we work together with trust, loyalty, and an owner mindset, always striving for win-win outcomes.
INNOVATION drives us to think differently and create real value in everything we do.
EXCELLENCE pushes us to set high expectations and deliver exceptional results.
SAFETY is our foundation—both physical and psychological safety matter every single day.

If you're looking for a place where you can grow your career, be valued for who you are, and contribute to something meaningful, we'd love to have you on our team.

The Kelso Industries company is comprised of 27 (and growing) market-leading operating companies with over 2,800 employees that deliver unmatched HVAC, mechanical, refrigeration, plumbing, and electrical solutions. We are actively building the nation's preferred technical service partnership for commercial MEP+ ecosystems, empowering industrial, commercial, and institutional clients—including Fortune 500 companies and other industry leaders across the United States—with reliable, innovative service.

Position Summary

The Commercial Purchasing Manager plays a key role in managing procurement, project documentation, and vendor coordination to support the successful execution of commercial HVAC projects. This position requires strong communication, organization, and analytical skills, with the ability to collaborate across teams and ensure that materials, documentation, and compliance needs are met accurately and on time.

Key Duties & Responsibilities

Reviewing contracts to ensure suppliers meet quality, delivery, and service requirements
Assume project responsibility for all initiation, pre-qualification documentation, job costing and Project Manager approvals.
Create and manage purchase orders, ensuring accuracy and timeliness.
Purchase order maintenance and follow-up with vendors regarding lead times, short shipments, incorrect product shipment, damaged products, credits, and requesting replacements for missing items.
Partner with Shop Manager to facilitate delivery of commercial material to project sites.
Reconciliation of packing slips, invoicing approvals, and assisting with closing out books.
Administrative function supporting contractor's exempt purchase certificates, permits and drawings, updating safety training certification documentation and warranty registrations.
Update Subcontractor Logs and requesting hold harmless and Certificates of Insurance.
Ensure compliance with all regulatory requirements and company policies including DOT(Driver Logs, Inspections, Medical ID Card) and certificates of insurance.
Prepare and present regular reports on purchasing activities and vendor performance.

Qualifications

Minimum of 2 years of experience in purchasing or supply chain management, preferably in HVAC or a related industry.
Proficiency in procurement software and Microsoft Office Suite; experience with QuickBooks, Dropbox, and Adobe required.
Experience using NetSuite is preferred.
Strong analytical and problem-solving skills.
Excellent communication and interpersonal abilities.
Knowledge of HVAC products, systems, and market trends is a plus
Able to work independently with minimal supervision.

Compensation & Benefits

Compensation: Based on experience

Benefits include

401(k) with company match
Company truck and fuel card
Dental, vision, and health insurance
Paid time off
Professional development assistance
Referral program

Schedule: Monday to Friday, 8-hour shift

Supplemental Pay: Bonus opportunities, commission pay, overtime, and signing bonus potential

Note

This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities, qualifications, or skills required for the role.

Why Join Our Team?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here you will experience

Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.

Company Culture: You'll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.

Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.

Competitive Compensation & Benefits: You'll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business

Commercial Purchasing Manager

Job Type