Description

Procurement & Supply Specialist 4

Full Time | Permanent

Location: Headquarters | Tumwater, WA

Salary Range: $92,880 - $124,908 Annually

This position is represented by the Teamsters 117 bargaining unit and is open to current DOC employees only.

The Washington State Department of Corrections is seeking an organized and purchasing specialist to join the Business Services team as a Procurement & Supply Specialist 4 (PSS4), who is designated as a technical expert in purchasing, procurement, and fixed assets throughout the state. The goal of this position is to plan, source, negotiate, implement, interpret and provide oversight of the purchasing & procurement process, fixed assets and rules

As a PSS4, you will work each day to promote effective stewardship of state resources and provide goods and services necessary to support the staff and overall safe and secure operations of the Department. You will serve as the primary purchasing agent for various teams throughout the agency, representing them in all aspects of a small or large purchase. You will work with all levels of customers and perform analysis and customer assessments to assist in identifying new contracting possibilities.

This critical role provides supervision and leadership to the Statewide Purchasing Unit Staff, assessing the performance and training needs of team member while developing mentoring and coaching strategies. You will also be responsible for the accuracy of fixed assets n the Capital Asset Management System, monitor and maintain the fixed asset inventory, and Collaborate with the IT Asset Manager for IT equipment purchases that require entry in to the asset system and assist with physical inventories.

The position of PSS4 is responsible for contributing to an environment that values partnership and trust. Your position in this role will foster openness and support courageous conversation, ensure respectful and inclusive interactions, and support people’s success.

Our ideal team member will promote successful, satisfied, healthy, engaged, and productive conversations between team members while ensuring viewpoints of others are respected. If you have experience in the realm of purchasing and are excited about the prospect of furthering a career in public service, we look forward to reviewing your application!

A Completed Application Packet Will Include

A cover letter regarding your interest in this position with our agency
A detailed resume
Three professional references

Duties

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As a Procurement & Supply Specialist 4, some of your duties will include:

Procurement which could look like:
Utilizing Purchase Authorities, State Contracts, Department of Enterprise Services Direct Buy and Supplier Diversity policies, RCW 39.26 Procurement of Goods and Services, and the Governor’s Executive Orders
Preparing, researching, processing and finalizing orders using the TRACKS system or procure the item using the purchasing credit card
Serving as a Department Subject Matter Expert on Procurement
Providing oversight and responsibility for all DOC related purchases
Independently analyzing risks and benefits associated with the purchasing functions
Serving as the primary agency IT purchasing contact, and attends and participates in DES and other agency meetings pertaining to IT acquisitions
Actively participating in DOC's Supplier Diversity initiatives and goals
Utilizing and remaining proficient in all levels of procurement to make acquisitions of goods and services, to include DES master contracts, competitive bid, direct negotiations, sole source contracts and emergency purchases.
Analyzing cost and procurement method to make the most effective value added purchases
Making independent judgements on the most appropriate purchasing technique to use for each acquisition
Collaborating with the MA5 from IT to track purchases all software renewals in a timely manner
Supervise, Mentor, Coach, and Engage Staff
Fixed Assets
Support Functions
IT Hardware/Software/License Database Maintenance

Qualifications

What we need (required qualifications)

A Bachelor's degree involving major study in business administration, or closely allied field

AND

Four (4) years of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business.

OR

An Associate of Arts Degree in Purchasing Management, Business Administration or closely allied field

AND

Six (6) years of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business.

OR

Eight (8) years of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business

Full-time experience as a purchasing professional will substitute for the educational qualification on a year-for-year basis.

What Will Make Your Application Stand Out (preferred Qualifications)

Knowledge of Employee Business Support Services (EBSS) Standard Processes – Knowledge and expertise in application of EBSS standard processes applicable to your job duties
Knowledge of CAMS- Intermediate experience and knowledge of fixed asset inventory system
Expert Knowledge of State Contracts – Ability to locate, read and follow DES Contracts for compliance with Delegate Purchasing Authority
Knowledge of Purchasing Practices – Expert experience and knowledge of purchasing practices, systems, agency policy and State regulations
Problem Solving - Ability to use analytical and problem-solving skills to review information and determine an appropriate solution. Information would include transactional data, WAC, RCW and Agency Policy
Strong time-management skills and work prioritization management. Excellent communication skills
Attention to detail and highly organized. Excellent critical thinking skills
Skilled in project management
Computer literacy – Ability to effectively use agency standard software
Work environment awareness – When working in any area of the facility, assume responsibility for the first stage of safety in a prison environment by being consciously aware of your surroundings including exits, entrances, staff backup and Incarcerated Individuals

Supplemental Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

Important Notes

This recruitment may be utilized to fill more than one position.
Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
Please note: Phone number AND email address are required for all professional references.
A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details

This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

Remote/telework/flexible schedules (depending on position)
Up to 25 paid vacations days a year
8 hours of paid sick leave per month
12 paid holidays a year
Generous retirement plan
Flex Spending Accounts
Dependent Care Assistance
Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email mackenzie.conley@doc1.wa.gov or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read About Our Benefits

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement And Deferred Compensation

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 07-21-2025

01

Are you a current DOC employee?

Yes
No

02

Please Indicate Your Highest Level Of Education

High school diploma or equivalent
Associate of Arts Degree in Purchasing Management, Business Administration or closely allied field
Bachelor's degree involving major study in business administration, or closely allied
Masters degree or higher

03

If you have a degree obtained outside of the United States, have you included a foreign credential evaluation report with your application? (You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org)

Yes
No
NA

04

How many years of experience do you have in large scale procurement, stock control, receipt, storage and issue functions in either government or business?

I have one year or less of this experience
I have two to three years of this experience
I have four to five years of this experience
I have six to seven years of this experience
I have eight or more of this experience

05

If you indicated having experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business, please describe this experience in detail to include dates and places of employment. If you do not have this experience, please put NA. See resume will be considered an incomplete answer.

06

How many years of full time experience as a purchasing professional do you have?

I have one year or less of this experience
I have two to three years of this experience
I have four or more years of this experience

07

If you indicated having full time experience as a purchasing professional, please describe this experience in detail to include dates and places of employment. If you do not have this experience, please put NA. See resume will be considered an incomplete answer.

08

Please indicate all knowledge, skills and/or abilities in which you possess:

Knowledge of Employee Business Support Services (EBSS) Standard Processes – Knowledge and expertise in application of EBSS standard processes applicable to your job duties
Knowledge of CAMS- Intermediate experience and knowledge of fixed asset inventory system
Expert Knowledge of State Contracts – Ability to locate, read and follow DES Contracts for compliance with Delegate Purchasing Authority
Knowledge of Purchasing Practices – Expert experience and knowledge of purchasing practices, systems, agency policy and State regulations
I do not have any of the above KSA’s

09

How did you hear about this opportunity?

Careers.wa.gov; jobs.doc.wa.gov; or governmentjobs.com
Indeed
DOC social media (Facebook, LinkedIn, Twitter)
Job/career fair
Job boards (Monster. ZipRecruiter, GlassDoor, CareerBuilder)
WorkSource
Veteran outreach
Referral from current DOC employee
Other

10

If hired for this position, do you currently possess required documents to allow you to legally work within the United States? (The below link lists acceptable documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents)

Yes
No

11

If hired for this position, will you require employer sponsorship, either now or in the future?

Yes
No
Required Question

Procurement & Supply Specialist 4

Job Type