Manager Of Procurement And Business Services

Metropolitan State University of Denver

Department

Office of the Controller

The Manager of Procurement and Business Services directs University

procurement activities from initiation through contracting. The

position is responsible for providing strategic direction on

procurement with the goals of efficiency and high-quality customer

service, directing the internal procurement processes while working

closely with the Auraria Higher Education Center Procurement

office, training University staff in procurement activities,

developing management reporting to monitor on-going issues, and

supporting faculty and staff in their procurement of goods and

services.

In carrying out those duties, the Manager leads the unit that

manages, negotiates, and drafts all University contracts for goods

and services, leases, (non-grant) receivable contracts, vendor

agreements, MOU's, affiliation agreements, etc.In addition, the

position is responsible for overseeing the full encumbrance

process, managing the vendor process in Workday, and several other

processes that fall under the Business Services umbrella, including

non-personnel risk management and state fleet reservations.

This position serves as the primary University resource and

authority on the State procurement code, University fiscal rules,

and procurement rules, system procedure, and the impact on

University contracting, purchasing, and planning. This position

also provides contract drafting using standard state and University

templates, contract monitoring, and coordination with internal and

external stakeholders.

Duties/Responsibilities

Manage Contracting and Leasing- Determine, develop and

implement all policies and procedures for procurement, contracting

and leasing. Create, negotiate, and write leases and contracts for

goods and services, as well as MOU's, affiliation agreements,

vendor agreements, non-grant receivable contracts, etc., for the

campus community. Act as authority for the University regarding all

contracting issues, including fiscal and procurement rules,

regulations, laws, and standards. Negotiate with vendors, users,

and professional groups concerning terms and conditions, pricing,

and goods/services to ensure compliance with State requirements

while achieving University and department goals. Work closely with

AHEC Procurement to coordinate with their processes, including

solicitations, various waivers, and PO issuance. Work with other

higher education procurement managers/directors to coordinate

cooperative procurement agreements, develop policies and procedures

for procurement, and assist in solving procurement issues. Develop

and recommend changes to the University fiscal and procurement

rules to be approved by the University CFO or Controller.

Manage Business Services- Supervise three employees

responsible for Contracts and Business Services, develop and

document policies and procedures for the area, train new staff or

existing staff on new processes, resolve issues, act as authority

when staff require assistance, act as backup when staff are out of

the office.

Manage the Encumbrance Process- Develop, document, and

oversee the full process and procedures for encumbering

procurements by University departments, including managing staff,

determining when waivers and/or exceptions might be appropriate and

requesting them from the CFO or Controller, and, as needed,

troubleshooting and resolving encumbrance issues.

Manage the Vendor Create Process- Work with the AP Manager

to maintain an effective process for creating vendors in Workday;

manage the staff that regularly perform the duties, maintain vendor

records, including a supplier status as a W9, W8-BEN supplier,

etc.

Coordinate Statutory Violation Requirements- Subject matter

expert on statutory requirements and the violation process.

Collaborate with superiors and coordinate statutory requirements,

interpretation of fiscal rules and procurement rules, statutory

violations, and post approval procurement process.

Risk Management Liaison- Support the Chief Operating Officer

in formulating policies and procedures for risk management

(excluding worker's compensation). Act as consultant to departments

on risk management issues, such as insurance coverage and

liability. Report property loss, damage, and non-employee injury

events to State Risk Management. Act as backup to maintain, update,

and submit insurance valuation reports for the University to the

State's risk management system.

Required Qualifications

Bachelor's degree or equivalent work experience
Evidence of progressive experience in purchasing, contract

management and negotiation

Excellent written and verbal communication skills

Important Note: Successful applicants will ensure their resumes

clearly demonstrate that their work experience describes how they

meet ALL required qualifications.

Preferred Qualifications

Experience with governmental and/or higher education

procurement and contracting, public sector fiscal rules, State of

Colorado procurement processes.

Proficient in MS Office, especially Word, Excel,

Outlook,

Strong customer service skills

We encourage you to apply even if you do not meet every preferred

qualification. We are most interested in candidates who will best

contribute to the University.

Schedule Information

Full-time, 40 hours per week

Exempt

Hours: Monday - Friday 8:00 am - 5:00 pm

Evenings and Weekend Work: Limited, as needed

Schedule: In person to complete training with the possibility to

work a hybrid schedule after fully trained (subject to supervisor

approval) (AWA policy)

Travel: Some local travel may be needed occasionally

Salary for Announcement

Under Colorado law, MSU Denver is required to provide a reasonable

estimate of the compensation range for this role and should not

offer a salary outside of the range posted in this job

announcement. This range takes into account a variety of factors

including but not limited to experience, skills, knowledge,

abilities, education, licensure and certifications, analysis of

internal equity, and other business and organizational needs. It is

not typical for an individual to be offered a salary at or near the

top of the range for a position. Salary offers are determined based

on final candidate qualifications and experience.

The anticipated hiring range is $97,000 to $105,000.

Instructions to Apply

For full consideration, please submit the following

documents

Resume

Cover letter describing relevant job experiences as they relate

to listed job qualifications and interest in the position

Professional references and their contact information will be

requested from the finalist/s. At least one reference provided must

be a supervisor (either current or former).

Official transcripts will be required of the candidate selected for

hire.

Closing Date

Open Until Filled

Posting Representative

Sophia J Montano

Posting Representative Email

smontan7@msudenver.edu

Benefits

The University's benefits package is comprehensive and offers

medical, vision and dental, free RTD pass, tuition reimbursement,

as well as a life and supplemental insurance plans, retirement

plans and other programs, such as access to a long-term disability

(LTD) plan. Visit MSU Denver's benefits website to

learn more.

For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf.

The University will provide reasonable accommodations to applicants

with disabilities throughout the employment application process. To

request an accommodation pursuant to the Americans with

Disabilities Act, please contact the Human Resources ADA

Coordinator at totalrewards@msudenver.edu.

Background Checks

Metropolitan State University of Denver is dedicated to ensuring a

safe and secure environment for our faculty, staff, students, and

visitors. To Assist in achieving that goal, we conduct background

checks on all finalists for positions at the University prior to

employment.

Diversity Statement

Metropolitan State University of Denver is a unique,

access-oriented campus community that values diversity, equity, and

inclusion in all its forms. Our student population consists of

nearly 58% first generation students and over 50% students of

color. We are a designated Hispanic Serving Institution located in

downtown Denver.

We create an equitable learning and working environment in concert

with individuals who consistently demonstrate commitment to equity

and inclusion. We greatly value the diverse identities and

perspectives of our students, faculty, and staff and recognize that

in order to achieve a just and equitable society, diversity must go

beyond simple representation. It requires critical inquiry and

dialogue and a commitment to action. We strive to provide a culture

of belonging for all community members to achieve personal and

professional success.

To apply, please visit: https://msudenver.wd1.myworkdayjobs.com/en-US/MSUDenver/job/Denver-Colorado/Manager-of-Procurement-and-Business-Services_JR104685

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Manager Of Procurement And Business Services

Job Type