PURCHASING SPECIALIST

POSITION SUMMARY

To effectively perform the purchasing and procurement functions for the school under the

guidance and direction of the School Business Administrator.

MINIMUM REQUIREMENTS

Bachelor s degree from an accredited college or university.

Minimum 2 years of purchase and procurement or similar business experience preferably in

the public sector and/or in settings that serve low-income students and communities.

Ability to effectively use the Microsoft Office Suite, including fluency with Work and Excel

to analyze and evaluate data

Preferred experience and familiarity with online accounting and budget software system,

such as CDK

Preferred experience in the formal Competitive Contracting process, State contracts, and

Pricing Cooperatives

Exceptional attention to detail, organizational, and follow up skills.

Criminal history background check, physical and proof of eligibility to work in United

States.

ROLE & RESPONSIBILITIES

Major responsibilities of the role include, but are not limited to:

1. Processes the purchase requisitions and prepares purchase orders for items and services

for entire school district.

2. Places the orders with the vendors upon approval by the Purchasing Agent accordingly.

3. Keeps track of shipped/received items throughout all district buildings.

4. Assist the School Business Administrator in the procurement process and in preparation of

BID/RFP Packages.

5. Ensures all purchasing are appropriate to the requirements of the Public School Contracts

Law N.J.S.A. 18A:18A-1 et seq.

6. Follows IRS regulations to vendors regarding issuing 1099 tax form and Business

Registration Certificate regarding Corporations, LLC, sole proprietors, partnerships and/or

Non-Profit Corporations.

7. Assists auditors for the purpose of providing support and documentation on internal

purchasing and procurement processes in compliance of applicable state rules, guidelines

and statutes.

8. Monitors account balances and related financial activity for the purpose of ensuring that

allocations are accurate and complying with established financial and budget practices.

9. Informs other staff and vendors regarding procedural requirements (e.g., ordering and

purchasing procedures, available funds, etc.) for the purpose of facilitating the purchasing

process with established practices.

10. Collects, updates and maintains required purchasing documents, files and records from the

vendors such as W9 and NJBRCs, etc. for the purpose of ensuring the compliance with

established polices and regulatory guidelines.

11. Other duties assigned by School Business Administrator and the CEO

TERMS OF EMPLOYMENT

This is a 12-month contract subject to renewal every year. Salary commensurate with education

and experience.

Job Types: Full-time, Contract

Pay: $35,842.66 - $81,970.67 per year

Benefits

Dental insurance

Paid time off

Professional development assistance

Tuition reimbursement

Schedule

8 hour shift

Overtime

Weekend availability

Ability to commute/relocate

Somerset, NJ 08873: Reliably commute or planning to relocate before starting work (Required)

Experience

Procurement: 2 years (Required)

Work Location: One location

Discover US Procurement & Supply Chain Jobs

✨ Job alerts

✨ Job alerts

Purchasing Specialist