Senior Specialist | Procurement

SENIOR SPECIALIST | PROCUREMENT

DIRECT REPORT : Director | Procurement

FULL TIME : 40 HOURS PER WEEK

WORKING HOURS : 9AM -5PM EST

REMOTE POSITION : Must live in NC or SC

WHO WE ARE

Level Five Designs is a multi-family interior design firm based in Raleigh, NC. Our goal is to bring property branding to life through our design, finishes and furniture selections for developers, multifamily property managers and asset management firms.

OUR CORE VALUES

• We curate impactful and innovative designs. Always thinking outside the box.
• We don’t have one style. The client's aesthetic is our aesthetic.
• We connect people and places. Making every community feel like home.
• We guide the project from inspiration to installation. Our design bags hold samples and hard hats.
• We deliver the highest level of finish. Standing beside you and for you.

BENEFITS

• Work from home/flexible hours
• Unlimited PTO
• Medical, dental, vision, short term and long term disability and life insurance
• Flexible benefit plan
• 401k employer match
• 12 weeks paid parental leave
• Office and telephone stipend
• Collaborative and supportive team environment with an emphasis on work-life balance

WHO YOU ARE

Detail-Driven & Process-Oriented | You bring exceptional attention to detail and accuracy to everything you touch—from pricing and specifications to vendor coordination and order tracking. You take pride in building clean, reliable procurement systems that support both design intent and operational efficiency.

Procurement Expert with Design Sensibility | You understand the intersection of design, budget, and logistics. You’re fluent in FF&E, custom furnishings, finishes, and vendor lead times—and you know how to translate creative vision into well-executed purchases without compromising quality or intent.

Proactive Problem Solver | You anticipate challenges before they become issues—whether it’s a long lead time, discontinued product, pricing discrepancy, or logistics constraint. You bring forward smart, solution-oriented alternatives that keep projects moving and clients confident.

Highly Organized & Deadline-Focused | You manage multiple projects, vendors, and timelines with ease. You maintain clear documentation, track orders meticulously, and ensure accuracy across specifications, purchase orders, and delivery schedules—always knowing where things stand.

Collaborative & Relationship-Driven | You work seamlessly with designers, design directors, vendors, and installers. You communicate clearly and professionally, build strong vendor relationships, and act as a trusted partner to both internal teams and external collaborators.

Client- and Budget-Conscious | You understand the importance of protecting project budgets while delivering high-quality outcomes. You monitor costs, flag variances early, and support transparency through clear reporting and documentation.

Confident Ownership & Accountability | You operate with a high level of autonomy and accountability—owning procurement scopes from specification through installation. You make informed decisions, escalate risks appropriately, and take responsibility for outcomes.

Continuous Improvement Mindset | You’re always looking for ways to improve systems, workflows, and vendor partnerships. You stay current on market conditions, materials, and best practices, and you actively contribute ideas that elevate the firm’s procurement process and project delivery.

POSITION OVERVIEW The Senior Specialist | Procurement is a pivotal role within the FF&E team responsible for leading all procurement of furniture, art, accessories and any related decor items for all FF&E projects. This role works closely with vendors and installers throughout the life cycle of each FF&E project. This position requires a blend of creativity, analytical thinking, technical skills, and a strong attention to detail. The Senior Specialist | Procurement will work independently and collaborate closely with multiple design team members to ensure the successful completion of the procurement and installation process for every FF&E project.

KEY RESPONSIBILITIES

PROCUREMENT

• Procure all furniture, artwork, accessories and related decor items for all FF&E projects, ensuring accuracy in specifications, pricing, finishes, and quantities
• Prepare, submit, and manage purchase orders through all stages: creation, approval, vendor confirmation, production, delivery, invoicing, and final payment
• Negotiate and maintain trade discounts with vendors
• Ensure vendor discounts a