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Position Title:Procurement Specialist I

Job Category:Academic Staff

Employment Type:Terminal (Fixed Term)

Job Profile:Procurement Specialist I

Job Duties

Under the general supervision of the Procurement Director, this

position is responsible for coordinating activities involved with

the procurement of goods and services for university departments

and units. In this capacity, the Procurement Specialist I assists

and advises campus personnel regarding the proper procurement

process and mechanism for purchases.

This position will also assist with campus print and is responsible

for adhering to the Department of Administration (DOA) regulations

for print purchases and includes developing, conducting, and

awarding bids. This position reviews and dispatches purchase

orders, supports responses to purchasing records requests, collects

and verifies documentation, ensures contract compliance, and enters

information into purchasing enterprise systems and databases for

the institution.

This position is a temporary up to six month appointment with

potential to be renewed based on need.

The review of applications starts on March 14, 2026.

Applications received on or before March 14th are

prioritized and review will continue until the position(s) is/are

filled. Initial interviews will be conducted virtually, with

shortlisted candidates invited to campus.

UW-La Crosse does not offer H-1B or other work authorization visa

sponsorship for this position. Candidates must be legally

authorized to work in the United States at the time of hire and

maintain work authorization throughout the employment term. If you

have questions regarding this, please contact Human Resources at

608-785-8013.

Key Job Responsibilities

Print Management

Interpret and keep current on DOA, UW System, and UWL printing

and procurement policies as well as state-negotiated printing

contracts.

Determine the appropriate and most cost-effective method of

procurement for printing requests: another state agency, state

contract, local contract, or by seeking a competitive bid.

Compile specifications for print orders using state printing

contract operational bulletins, price charts, and base price book

when the procurement method will involve the use of a State of

Wisconsin contract.

Compile specifications and prepare bid documents, determine

appropriate vendors, solicit and review bids, and make

awards.

Serve as a liaison between clients and vendors during printing

production.

Negotiate discounts/reprints with vendors for improperly

printed or delayed projects.

Maintain records for all bids and printing orders as required

by policy.

Procurement Support and Order Processing

Review purchase requisitions and determine the appropriate

procurement process and procurement authority for each given

request, utilizing State and UW contracts when appropriate and

observing State Statute, DOA procurement policy, UW System policy,

and UWL guidelines.

Prepare purchase requisitions for approval by reviewing and

completing submitted requisitions in compliance with UWL, UW System

and State Bureau of Procurement regulations.

Advise and educate the campus community on procurement

procedures and policy, as governed by state law, DOA policy, UW

System policy, and UWL guidelines via communication and

training.

Compile specifications, prepare and solicit bids for services

and commodities under $50,000 per simplified bidding guidelines,

analyze bid results, and award contracts.

Conduct product research, provide advice, and locate desired

products for campus customers.

Other Items

Year-end processing, including the review of encumbrances,

verification and analysis of purchase and print order balances, and

the closing or carryover of purchase orders.

Conduct research and prepare ad hoc reporting as needed.
Provide feedback and assist with the review and implementation

of process improvements.

Compile and distribute monthly reporting on Catalog

purchases

Other duties as assigned by supervisor.
Responsibilities/important duties performed in addition to the

essential duties of the position.

Department

Business Services

Compensation

$43,500 / year

Required Qualifications

Associate’s degree from an accredited institution. Demonstrated

ability to communicate clearly, respectfully, and effectively in

face-to-face, oral, written, and electronic forms.

Demonstrated experience in the use of Microsoft Office products

(Word, Excel, and Outlook) and the ability to use web-based

communication tools (Microsoft Teams, WebEx, Zoom, etc.).

Work experience providing excellent customer service.
Ability to work in a dynamic and team-centric environment.
Strong organizational and time management skills.
Strong attention to detail.
Ability to interpret policies and regulations.
Ability to work independently, as well as function effectively

in a team and with diverse groups.

Ability to exercise independent judgment in complex and new

situations.

Ability to use discretion and good judgment regarding

confidential information.

Ability to multi-task and manage concurrent projects while

meeting strict deadlines.

Preferred Qualifications

Bachelor’s degree from an accredited institution.
One year of purchasing work experience.
Work experience in a higher education setting.
Knowledge or experience with Perceptive Content, Qualtrics,

Visio, and SharePoint.

How to Apply

Required application documents

Cover letter (that addresses the required and preferred

qualifications)

CV / Resume

Contact Information

Vered Holl vholl@uwlax.edu

Special Notes

Application deadlines

TO ENSURE CONSIDERATION: Priority consideration is given to

those candidates who apply by the listed ‘First Review Date’.

Applications received after that date may be considered at the

discretion of the search committee. Application materials will be

evaluated, and the most qualified applicants will be invited to

participate in the next step of the selection process. Incomplete

and/or late application materials may not receive consideration. If

you have questions regarding this recruitment, or if you are not

able to complete the application online due to a disability or

system problem, please contact the Office of Human Resources.

Confidentiality of Applicant Materials

UWL is a state agency and subject to Wisconsin’s Open Records Law.

UWL will not, however, reveal the identities of applicants who

request confidentiality in writing except as may be required by

Wisconsin’s Open Records law. In certain circumstances, the

identities of “final candidates” and/or the identity of the

appointed applicant must be revealed upon request.

CBC & Reference Check Policy

All candidates for employment are subject to a pre-employment

screening which includes a criminal background check, work

authorization, and verification of education. It will also require

you and your references to answer questions regarding sexual

violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWL Annual Security and Fire Safety Reports (i.e., Clery

Report), which includes statistics about reported crimes and

information about campus security policies, see

http://www.uwlax.edu/student-life/student-resources/annual-security-report/

or contact the University Police Department at 608.785.9000.

INFORMATION ABOUT YOUR BENEFITS

Your benefits add an additional 40%+ to the overall financial

package from the university.

Highlights include

Paid vacation for 12-month positions.
Excellent flexible health insurance with low co-pays and good

coverage.

Paid holidays and paid sick days.
After 5 years of employment, you become vested in our

retirement system which ensures income post-career.

Benefits at UWL are highly competitive with local industry and

some of the strongest in state and nation.

Benefit eligibility is determined at the point of hire. This

information is provided for illustrative purposes only. Benefits

are also pro-rated based on the appointment percentage.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment

without regard to race, color, religion, sex, sexual orientation,

gender identity, national origin, age, pregnancy, disability,

status as a protected veteran, or any other bases protected by

applicable federal or State law and UW System policies. We are

committed to building a workforce that represents a variety of

backgrounds, perspectives, and skills, and encourage all qualified

individuals to apply.

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Procurement Specialist I