Position: Senior Procurement Officer (Salary)

Location: Campus

Job Posting

Title

Senior Procurement Officer (Salary) Hiring Department

Chandra Department of Electrical and Computer Engineering

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Non-Exempt

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

General Notes

The Chandra Family Department of Electrical and Computer Engineering is the largest department in the Cockrell School of Engineering with more than 2,500 students and 80 faculty. Our outstanding faculty bring state-of-the-art research, development, and design experience into the classroom, ensuring that our students and alumni are amongst the best in their fields and that our research advances the scientific community as well as society and business.

Purpose

The Senior Procurement & Inventory Specialist provides advanced administrative and operational support for departmental purchasing, inventory management, and financial processing. This role ensures compliance with University and State purchasing policies, supports faculty and student program needs, and serves as a key liaison between the department, central purchasing units, and external vendors.

Responsibilities Procurement & Purchasing Operations (Primary Function – 55%)

Performs procurement of supplies, materials, equipment, software, and services using approved University purchasing methods.
Coordinates purchasing activities for departmental teaching laboratories and special project teams, including Capstone Industry, Entrepreneur, FYDE, IoT, and Honors teams; monitors and maintains budget balances as requested.
Serves as a resource to faculty, staff, and students regarding purchasing procedures, order status, and policy requirements.
Researches and resolves issues related to outstanding orders, exchanges, returns, and vendor credits.
Collaborates with end‑users and vendors to ensure accuracy of orders, and negotiates pricing when appropriate.
Acts as liaison between the department, the University Purchasing Office, and external vendors to fulfill procurement needs.
Prepares purchase orders and related correspondence, including requests for bids, order modifications, and cancellations.
Maintains accurate and complete purchasing documentation in compliance with UT Austin and State regulations.

Financial Processing & Pro Card Administration (20%)

Processes invoices for purchase orders and services that fall outside standard delivery or traditional Accounts Payable methods.
Maintains and reconciles departmental Pro Cards; completes monthly VP7 documentation for assigned cards.
Ensures accuracy and compliance with University financial policies and audit requirements.

Inventory Management & Asset Control (20%)

Oversees departmental inventory processes, including annual physical inventory and reconciliation of assets.
Coordinates the transfer and disposal of surplus equipment in accordance with University policies.
Responds to auditor inquiries and prepares documentation related to inventory records.
Manages departmental phone inventory and annual phone‑related ordering processes.
Maintains accurate inventory records and ensures compliance with asset management guidelines.

Training, Communication & Departmental Support (5%)

Trains departmental personnel on purchasing procedures, procurement systems, and compliance requirements.
Provides guidance and assistance to resolve procurement and financial process issues.
Performs shipping and mailroom‑related duties as assigned.
Completes other related functions as assigned.

Required Qualifications

Bachelor’s degree and a year of experience in purchasing, procurement, inventory management, accounting, or administrative operations; or high school graduation/equivalent and five years of related experience.
Demonstrated knowledge of UT Austin or State of Texas purchasing policies, or the ability to learn them quickly.
Experience using enterprise resource systems (e.g., Workday, Point Plus, FRMS, UT Market, document repositories, or comparable procurement/financial platforms).
Proficiency in recordkeeping, documentation, and compliance‑driven workflows.
Strong communication and customer service skills with the ability to…

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Senior Procurement Officer