Assistant Director - Procurement and Materials Management

This is a highly skilled procurement position who will assist the Procurement Director in daily operations of the Procurement and Materials Management department.

Reviews and coordinates complex purchase requests, including requests for quotes, bids, proposals, complex one-time orders, and complex multi-term orders in accordance with university, State of Missouri and Federal procurement guidelines. Independently handles a variety of projects for purchases of all dollar amounts. Prepares complex contracting solicitations. Leads and guides the work of assigned Procurement Specialists. Assists in the development of procurement policies / procedures and assists Director with the day to day business operations of the procurement department. Acts as the Procurement Director when required and represents the Director as required. Confers with the Director on matters of departmental strategy and budget. Provides procurement services with an expectation for high levels of customer focus to a wide range of end users. Manages and executes complicated procurement projects and also handles small dollar, routine inventory and informal quotes. Drafts specifications for bids and issues Request for Proposals and Request for Qualifications utilizing templates, scoring matrix, and Ionwave evaluation process. Is familiar with all aspects of the Ionwave Ebid system including bidding, contract management, and evaluation. Additional duties will also require public relations, training, tradeshow participation and demonstrations, and other tasks as assigned.

65%

• Prepares all aspects of procurement solicitations for formally advertised or negotiated procedures which includes specifications, terms and conditions, scope of work, insurance and bonding requirements, and compliance with state and federal regulations. Prepares all types of complex contracting solicitations.
• Conducts bid openings; evaluates bids and proposals to determine lowest, responsible, responsive bid; assures selection in accordance with established criteria; assures full competition and documentation of actions; issues award letters or contracts.
• Negotiates with suppliers establishing price, delivery, quantity, payment, scope of work, terms, change orders; research sources of supply; determines sole source validity and methods of procurement action.
• Provides administrative oversight during contract performance.
• Provides liaison services between vendor sales managers and department heads for procurement procedures, order status, and problem resolution; advises departments on cost effective alternatives.
• Resolves problems relative to procurement actions such as bid disputes and vendors' protests in conformance with contract law, and in coordination with legal counsel when indicated.
• Maintains records in accordance with established policies and procedures and audit guidelines.
• Manages and/or coordinates multiple projects which contract for specialized services, are large in scope, or involve major equipment acquisition.

25%

• Will supervise, guide, and train staff/student employees, on Jaggaer and Banner related work;
• Assists with the day to day business operation of the procurement department. Will act as the Procurement Director when required and represent the Director as required.
• Assists Procurement Specialists with complex procurements.

10%

• Represents the university at trade fairs and community group meetings with community leaders, business owners, and executives; attends Procurement meetings and presents seminars for presentation of university policies.
• Will function as Designer / Editor for the Procurement Department Web Page.
• Performs miscellaneous job-related duties as assigned.

Education

• Bachelors Degree in business, or related field preferred

Experience

• Two (2) years of Procurement experience in a City, County, State, Federal, or educational entity required. Experience must include writing specifications for multiple bids, RFP's and RFQ's, issuing multiple bids, RFP's and RFQ's according to public procurement policies, and assisting stakeholders in making award recommendations and issuing contract documents.
• Two (2) years experience drafting, reviewing, and executing public entity contracts for accuracy and inclusion of terms and conditions established by entity required.
• Proven contract management and negotiation skills.