Senior Buyer

Posting Details

Title Information

Security Sensitive Position?

Yes

Hours of Work

8:00 AM - 5:00 PM M-F

Position Details

Position Information

Posting Number

TSU203765

Official TSU Title

Senior Buyer

Grant Title

N/A

Job Description Summary / TWC Summary

Under general supervision, the Senior Buyer is responsible for

administering complex

procurement activities in support of the University’s academic,

research, and administrative

operations. The incumbent manages the acquisition of goods and

services by developing

solicitation documents, conducting competitive procurements,

evaluating vendor proposals,

negotiating pricing and contract terms, and administering

purchasing transactions in compliance

with applicable federal, state, local, and University policies,

procedures, and regulations.

The Senior Buyer performs advanced purchasing functions involving

the procurement of

commodities, equipment, professional services, and other

contractual services through

competitive and non-competitive procurement methods.

Responsibilities include reviewing

departmental purchase requests for accuracy and compliance,

determining the appropriate

procurement method, issuing purchase orders, conducting formal and

informal solicitations,

negotiating with vendors, and ensuring economical and timely

procurement while achieving best

value for the University.

Essential Duties Summary

• Analyzes requirements for difficult and complex procurements

and recommends the

appropriate procurement method (sealed bid, competitive proposal,

or other authorized

procurement methods).

• Reviews and edits specifications received from university

departments; prepares

Invitations to Bid ( ITB ), Requests for Proposals ( RFP ),

Requests for Qualifications ( RFQ ),

and other solicitation documents.

• Serves as the primary point of contact for procurement and

contract inquiries and issues

solicitation amendments as needed.

• Research and evaluates vendors to determine their ability to

provide quality goods and

services that meet university specifications and standards.

• Conducts pre-bid conferences, proposal openings, and evaluation

meetings; analyzes bids

and proposals for responsiveness and vendor responsibility.

• Conducts price analyses using historical pricing, independent

estimates, market research,

and other evaluation criteria; prepares award recommendations and

supporting

justifications.

• The position is responsible for reviewing and administering

contracts, monitoring vendor

performance, maintaining official contract files, and ensuring all

procurement

documentation is complete to facilitate timely payment processing

and audit compliance.

• The Senior Buyer also serves as a procurement advisor to

university departments by

providing guidance on procurement regulations, contract

requirements, purchasing

procedures, and strategic sourcing initiatives.

• Negotiates contract terms and conditions consistent with

applicable procurement laws

and university policies.

• Provides liaison and coordination between university

departments and vendors to ensure

compliance with contract specifications and timely resolution of

procurement and

payment issues.

• The Senior Buyer performs complex administrative and

programmatic responsibilities in

support of the University’s Veteran Heroes United in Business (

VETHUB ) Program,

including coordinating outreach efforts, maintaining program

documentation, assisting

veteran-owned businesses with procurement opportunities, monitoring

participation,

and supporting initiatives that promote supplier diversity and

veteran business

engagement.

• Research industry trends, supplier capabilities, and market

conditions to identify

procurement opportunities and best practices.

• Monitors Interlocal Agreements and Cooperative Purchasing

Agreements to maximize

procurement efficiency and cost savings.

• Assists in developing and delivering procurement training for

university departments and

serves in the absence of the Purchasing Manager or Purchasing

Supervisor as needed.

• The Senior Buyer exercises sound judgment maintains the highest

standards of ethical

and professional conduct and contributes to the continuous

improvement of

procurement processes while ensuring transparency, accountability,

and compliance with

all applicable purchasing regulations.

• Performs other job-related duties as assigned.

% FTE

1.0

Hiring Range

$80,870.19-$103,109.49

Education

Required

Bachelor’s degree in business administration, Supply Chain

Management, Public

Administration, Finance, or a closely related field or an

equivalent combination of education and directly related experience

may be considered.

Required Licensing/Certification

Required

Certified Texas Contract Developer ( CTCD

)

Preferred

• Either, CPPB, CPPO, CPM, CPSM, or other

recognized procurement certification.

• Valid Texas Driver’s License (if travel is required).

Knowledge, Skills, and Abilities

Knowledge of

• Requires full/complete knowledge in multiple disciplines and

serves as an ultimate

subject matter expert in at least one discipline or function.

Demonstrates full command

of technical and functional principles, procedures, and subject

matter in multiple

disciplines to handle any situation and lead or train others.

Requires the ability to lead

the development or modification of work procedures across multiple

disciplines.

• Federal, State, Local, and County laws.
• Policies, procedures, and practices.
• Banner and other job-related software systems.
• Microsoft Office Professional or similar applications.
• Knowledge of contract methods and procedures
• Knowledge of current VETHUB requirements for procurements for

the State of Texas

• Skill in use of computers and other office equipment
• Skill in establishing and maintaining cooperative working

relationships

• Accuracy and attention to details and deadlines

Skill In

• Detail oriented.
• Skill in use of computers and other office equipment
• Skill in establishing and maintaining cooperative working

relationships

• Ability to communicate clearly, both verbally and in

writing

• Effective customer service.
• Problem-solving and decision-making.
• Multitasking and time management.
• Strong analytical.
• Interpersonal and organizational.
• Both verbal and written communication.

Ability to

• Analyze and interpret data.
• Ability to communicate clearly, both verbally and in

writing

• Ability to develop methods and procedures for obtaining

commodities for agency

operations; and to maintain a system for record keeping

• Ability to evaluate bids, to develop methods & procedures

for locating supply source

• Ability to work under stressful situations and in a fast-paced

environment

& prioritize accordingly

• Ability to plan, organize, and prioritize work to meet

deadlines

• Ability to consistently display a professional demeanor
• Ability to interpret rules, regulations, policies and

procedures

• Ability to demonstrate flexibility and adaptability toward

changes in assignments

• Ability to maintain confidentiality
• Ability to adhere to the agency’s internal management policies

and procedures

• Use other job-related software and systems.
• Ability to maintain the security or integrity of critical

infrastructure, which may include

communications systems, computer networks and systems,

cybersecurity systems,

electrical grid, hazardous waste treatment or water treatment

system.

Work Experience

Required

Four (4) years of progressively responsible experience in

purchasing, procurement,

contract administration, or strategic sourcing, preferably in a

public sector or higher

education environment.

Working/Environmental Conditions

Routine office environment.

Sitting or standing in one location much of the time.

Some stooping, lifting or carrying objects lightweight may be

required.

Use of video display terminal.

Desired start date

Position End Date (if temporary)

Posting Detail Information

UA EEO Statement

It is the policy of Texas Southern University to provide a work

environment that is free from discrimination for all persons

regardless of race, color, religion, sex, age, national origin,

individuals with disability, sexual orientation, or protected

veteran status in its programs, activities, admissions or

employment policies. This policy of equal opportunity is strictly

observed in all University employment-related activities such as

advertising, recruiting, interviewing, testing, employment

training, compensation, promotion, termination, and employment

benefits. This policy expressly prohibits harassment and

discrimination in employment based on race, color, religion,

gender, gender identity, genetic history, national origin,

individuals with disability, age, citizenship status, or protected

veteran status. This policy shall be adhered to in accordance with

the provisions of all applicable federal, state and local laws,

including, but not limited to, Title VII of the Civil Rights

Act.

Manual of Administrative Policies and Procedures

Close Date

Open Until Filled (overrides close field)

Yes

Special Instructions to Applicants

Open to all applicants.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree in business administration or

a related field?

• Yes
• No
• * Do you have Four (4) years of progressively responsible

experience in purchasing, procurement, contract administration, or

strategic sourcing, preferably in a public sector or higher

education environment?

• Yes
• No
• * Do you have one of the following certification: CPPB, CPPO,

CTPM, CTCM or CPM?

• Yes
• No
• * Are you a Certified Texas Contract Developer (CTCD)?
• Yes
• No

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application
• Official Transcripts

Optional Documents

• Other Document
• Reference Letter 1
• Reference Letter 2
• Reference Letter 3