Procurement Officer II

Main Purpose of Job

The primary function of this position is to serve as a Procurement Officer II (Lead) under a Procurement Officer III (Supervisor) in the Procurement Division in order to ensure that the Maryland Department of State Police is meeting its procurement goals in accordance with COMAR Title 21 Procurement Regulations, the Office of State Procurement (OSP) and MDSP Procurement Policies and Procedures. This position assigns, reviews, trains and monitors the workload of lower-level Procurement Officers. Employees in this classification are responsible for soliciting, evaluating and awarding contracts, according to State Procurement laws, procedures and regulations, as well as maintain contracts by ensuring compliance with terms and conditions and is the liaison for the Minority Business Enterprise (MBE), Small Business Reserve (SBR), Veteran-Owned Small Business Enterprise (VSBE), and Green program.

POSITION DUTIES

Procure commodities,

equipment, services, supplies, and IT for the Maryland State Police through

bidding, contracts, and proposals under COMAR Title 21. Select the appropriate

purchasing method, including small procurements, negotiated awards, competitive

bidding, proposals, sole source, or statewide contracts. Create Purchase Orders

in FMIS using ADPICS or the Corporate Purchasing Card(CPC).

Makes every effort to reach

the Governor's goal of 29% minority participation, 3% veteran participation and

mandated 20% small business reserve participation; Creates and reconciles CPC

log with statement; Develops contract specifications, performance standards,

payment terms, and modifications in line with State procurement laws and

regulations for services, supplies, equipment, construction, and more.

Solicits, evaluates,

negotiates, and awards contracts, ensuring compliance with procurement

procedures. Communicates with customers and vendors to clarify requirements,

pricing, and availability. Leads pre-bid conferences, site inspections, and

contract negotiations. Examines bid proposals for responsiveness and

responsibility, and manages advertisement, bid openings, and contract awards.

Negotiates the most favorable

prices, terms and conditions for noncompetitive sole source and emergency

procurements; Maintains contracts awarded and assures compliance with all terms

and conditions; Responsible for ensuring that the time-lines for procurements

as defined by the Procurement Manual are met; Provide expert agency procurement

technical interpretation, instruction, guidance and assistance.

Train and review the work of lower-level Procurement

Officers, advising them on ways to improve. Researches materials and provides

testimony regarding Board of Public Works items and prepare documents for BPW

contract approval; Prepares minutes of pre-bid / pre-proposal conferences,

addenda to Requests for Proposals (RFP) / Invitation for Bids (IFB) and answers

written questions from potential bidders and offerors;

Examines bid proposals for responsiveness and

responsibility, assessing the need for additional information. Conducts bid

openings to evaluate offerors’ suitability for award and may recommend

proposals. Prepares reports to evaluate State procurement activity and

performance. Verifies Small Business Reserves(SBR), Veteran-Owned Small

Business Enterprise(VSBE),and Minority Business Enterprise(MBE) participation

Verifies vendor insurance, bond certificates, and necessary

certifications. Provides guidance to paraprofessional staff. Monitors quality

control of goods and services received, conducting inspections to ensure

ordered items match received products. Evaluates substitutions to confirm they

meet or exceed specifications. Collaborates with Finance and QMD on delivery,

billing, product, and packaging requirements.

Performs other related duties.

MINIMUM QUALIFICATIONS

Procurement Officer II- Option 1

Experience : Seven years of experience, three years of experience in contract management or procurement involving duties such as : soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience.

Procurement Officer II- Option 2

Experience : Six years of experience, two years of experience in contract management or procurement involving duties such as : soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience.

Notes

1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the additional four years of the required experience.

2. Candidates for Option 1 positions may substitute the possession of a Bachelor’s degree from an accredited college or university and three years of experience of experience in contract management or procurement involving duties such as : soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.

3. Candidates for Option 2 positions may substitute the possession of a Bachelor’s degree from an accredited college or university and two years of experience in contract management or procurement involving duties such as : soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.

4. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for each year for five years of the required experience.

5. Candidates may substitute Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications

1. Previous Government

procurement experience

2. Minority Business

Enterprise (MBE) / Veteran-Owned Small Business Enterprise (VSBE) / Small

Business Reserve (SBR) experience

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2. Employees in this classification who have not already done so must obtain and possess certification as a Procurement Professional Certification from the Maryland Department of General Services within one year of appointment.

SPECIAL REQUIREMENTS

In accordance with Section

2-204(b)(6) of the Public Safety Article, candidates for position in this

classification may be subject to an initial drug

screening and a complete criminal background investigation to include a

polygraph examination before permanent appointment can be made. A criminal

conviction may be grounds for rejection of the candidate.

SELECTION PROCESS

Only candidates who meet the minimum qualifications will

be considered for this classification. Therefore, it is essential that you

provide complete and accurate information on your application. Successful

candidates will be placed on the Eligible List categorized as BEST QUALIFIED,

BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at

least one year from the date of examination. The list will be used by the

hiring manager to select employees. The list will be valid for one year.

EXAMINATION PROCESS

The examination will consist of a rating of your

education, training and experience related to the requirements of the position.

You may be required to complete a qualifications supplement, or the rating may

be based on your application. Report all experience and education that is

related to this position.