Procurement Coordinator

The FORMULA 1 HEINEKEN LAS VEGAS GRAND PRIX is one of the showcase events in the FIA Formula One World Championship ®. This three-day spectacle attracts a global audience to witness the world's greatest drivers and cars navigate the iconic Las Vegas Strip at breathtaking speeds approaching 200 mph.

Summary

This role is designed for an individual to develop their skills and capabilities within Procurement, supporting the Procurement Team in handling the transactional sourcing and administrative aspects of Formula 1 Las Vegas Grand Prix spend.

This role would suit an individual who has some prior experience working in a Procurement team and is interested in developing their skills further.

The ideal candidate will be a highly diligent, dedicated, committed, hard-working professional who is collaborative and hardworking. They should also understand generally how the construction, media, entertainment, and sports industries operate.

This position is full-time and must be on site in the Las Vegas office.

Responsibilities

• To have responsibility for the procurement email inboxes, ensuring all correspondence is regularly monitored, actioned, and filed accordingly. Any major issues to be escalated to the category lead. Identifies items needing immediate attention and assists in prioritizing tasks according to deadlines
• To verify and process all Purchase Order Requisitions (POR) within agreed areas of category spend, including but not limited to low value, transactional, catalogue, credit card, Contractor Purchase Orders (PO), etc.
• Responsible for the accurate setup and monitoring of vendor records to include new vendor setup, verifying supplier details, management and monitoring of any changes to vendor details, and maintaining PO supplier transmission methods when identified or requested.
• To carry out vendor due diligence reports and flag any issues to the category lead and compliance team where required.
• To pay, log, and match credit card transactions, process missing receipts, and present credit card reports for approval, working with the Finance department.
• To act as the main point of contact within the business for any Microsoft Dynamics (D365) queries (order status, PO numbers) and to provide training support in D365 for new/existing users, while working with the IT department.
• To raise and send NDAs, RFXs, and general queries, including coordinating responses and keeping templates and filing up to date.
• To carry out market research as requested.
• To support the scanning, filing, and delivery of any Procurement documentation on request of the team.
• To assist in the production of procurement reports, KPIs, supplier performance reviews, and statistics. Preparation of reports for team meetings.
• To be the subject matter authority on the categories of Las Vegas, NV sales tax for supplier Purchase Orders, both internally and externally.
• To always operate safely in line with Company health and safety requirements.
• To undertake other duties within your capabilities as your manager may assign to you from time to time.

Preferred Qualifications

• Good administrative, organizational, and communication skills.
• Computer literate and proficient in MS Office systems. Knowledge of eProcurement systems would be an advantage.
• Strong attention to detail.
• Ability to work to deadlines.
• Ability to work diligently.
• Proactive and self-motivated, able to work under one's own initiative and as part of a team.
• Previous experience in a similar role would be an advantage.
• Be flexible, responsive, and work onsite in the Las Vegas office during business hours, plus off-work hours when needed, for work requirements
• Maintain confidentiality and strong ethical standards
• Effective communication skills, both orally and in writing; good with people
• Prior experience with payment schedules and construction related milestones

Las Vegas Grand Prix, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. All employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, age, sex (including pregnancy), parental status, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.