Procurement Contracts Specialist

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.

Fluor is seeking candidates for opportunities within our Program Delivery Support (PDS) team, working alongside the California High-Speed Rail Authority, to provide program delivery and program management services for one of the largest planned infrastructure projects in the U.S.

The system will connect the 500-mile stretch between the Los Angeles region with the San Francisco Bay Area, with up to 24 stations. The first phase of the program is currently under construction in California’s Central Valley.

Job Description

This is a remote opportunity!

In collaboration with the Program Delivery Support (PDS) and California High-Speed Rail Authority’s (Authority/CAHSR) teams the Procurement Specialist position will serve a pivotal role in supporting and coordinating activities related to procurement process. The Procurement Specialist is responsible for managing, preparing, and analyzing contracts and procurement agreements for CAHSR. This position requires a solid understanding of legal terminology, negotiation skills, and a keen eye for detail to ensure compliance with all applicable laws and regulations. The Procurement Contracts Specialist collaborates across departments to develop clear, enforceable contracts that mitigate risk and support the Authority’s strategic goals.

Position Responsibilities

• Provides knowledge and utilization of both efficient procurement processes, market research, and good business management to ensure timely delivery of goods and services to the customer
• Supports innovative cost and time efficient strategies in decision-making in the acquisition process
• Supports the contracting approach to be taken that will best satisfy the requirement. Determines the type of contract best suited to the requirement, developed by the appropriate special clauses and terms and conditions applicable to the solicitation
• Coordinates cost and price analysis for all negotiations and supporting documentation for price fair and reasonableness determinations
• Throughout the life of the A/E, supply, construction, information technology, utility and service contract, maintains liaison with the contractor to interpret contractual obligations and provide problem resolution under the direction of the Contract Manager
• Coordinating with legal, finance, and other departments ensuring compliance with legal and regulatory requirements
• Supports the implementation of contract management policies and procedures, and identifying areas for improvement
• Support the monitoring of contract execution to ensure obligations are met, while maintaining detailed records of contract documents and communications
• Providing training and guidance on contract-related issues to teammates/staff
• Collaborate with internal stakeholders across departments to ensure contracts align with business objectives and risk tolerance
• Support in compliance with legal and regulatory requirements, as well as internal CAHSR policies and regulations
• Under management’s supervision, coordinates review of developed customized contract drafts by stakeholders (i.e. Legal - based on associated risk, Internal Client, Risk Management & Insurance Services, Audit Services, Environmental Services, Safety, etc.) to mitigate risk
• Under management’s supervision, reviews, modifies, and negotiates contract terms and conditions to mitigate risk
• Prepares, maintains and reviews purchasing files, reports and price lists. Prepares purchase orders and sends copies to suppliers and to departments originating requests
• Actively aware of safety in day-to-day activities
• Responds to customer and supplier inquiries about order status, changes, or cancellations in a timely manner supporting CAHSR needs
• Under management’s supervision, compares prices, specifications, and delivery dates to determine the best acquisition method, while preparing all PreAward/PreSolicitation documentation
• Tracks the status of requisitions, contracts, and orders
• Contributes to the overall success of the PDS and CAHSR office by performing all other duties and responsibilities as assigned

Basic Job Requirements

• Accredited four (4) year degree global equivalent in applicable field of study and ten (10) years of work-related experience
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

• Bachelor's Degree (or higher degree) from an accredited educational institution authorized to grant baccalaureate degrees in Business, Acquisitions, Legal or related field
• Minimum Five (5) years’ experience in contract management, the principles, contractual terms, pricing structures, pricing tools and data systems, project support, finance, contracting, or proposals
• Mathematical and reasoning skills required for proper analysis of bids, inclusive of differential pricing analysis
• Ability to continuously improve in a team environment, working with other departments involved in process and execute timely
• Strong interpersonal and communication skills

Preferred Qualifications

• Master’s Degree or Juris Doctorate
• FAC-C Professional, DAWIA Level II or III, or equivalent.
• 5+ years of experience in contract management, the principles, contractual terms, pricing structures, pricing tools and data systems, negotiation, project support, finance, contracting, or proposals.
• Strong presentation skills and the ability to effectively communicate in writing and in person.
• Demonstrated well-developed organizational and time-management skills and proven ability to prioritize multiple demands and meet established deadlines and commitments.

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates: Must be authorized to work in the country where the position is located.

Salary Range: $96,500.00 - $179,500.00