Procurement Specialist

Make a difference at one of Florida’s premier institutions for

education in science, technology, engineering, and math (STEM).

Florida Polytechnic University, ranked the No. 1 public college in

the region by U.S. News and World Report, offers a unique working

environment that encourages faculty and staff to be part of a

culture that prizes collaboration, innovation, and the willingness

to go above and beyond to ensure our students and University

succeed. Florida Poly offers a small campus academic environment

where students form connections with their faculty and peers as

they pursue high-value degrees in engineering and applied

sciences.

The University is equipped with cutting-edge facilities and

equipment and two award-winning, architecturally distinct academic

buildings. Its evolving curriculum, designed to meet the needs of

industry and provide a life-long educational foundation for

students, has helped the institution grow in prominence since its

opening in 2014. Florida Poly’s deliberately small classes,

affordability, and outstanding graduate outcomes have helped it

earn recognitions such

as being named a top value school, in the top 25 nationally for

affordability, and in the top five best universities in the South

for tech students. Accredited by ABET and SACSCOC, Florida Poly is

educating some of the brightest minds in Florida and attracting

standout talent from across the nation.

JOB TITLE

Procurement Specialist

JOB DESCRIPTION SUMMARY

This position serves as the primary point of contact for the

University's day-to-day procurement activities, providing

purchasing support, procurement guidance, and exceptional customer

service to the campus community. This position is responsible for

reviewing and processing purchase requisitions; issuing purchase

orders and change orders; supporting supplier onboarding and

maintenance; and assisting departments with procurement methods,

sourcing requirements, and purchasing procedures. Working

collaboratively with the Director and Assistant Director of

Procurement, the Procurement Specialist helps ensure that

procurement activities comply with university policies, Board of

Governors regulations, State of Florida statutes, and other

applicable requirements, while supporting the continuous

improvement of procurement operations and service delivery.

JOB DESCRIPTION

RESPONSIBILITIES

Procurement Operations & Purchasing (45%)

• Review, process, and monitor purchase requisitions for

completeness, accuracy, and compliance with University policies and

procedures.

• Create and issue purchase orders, purchase order amendments,

and change orders within the University's ERP system.

• Review procurement requests to ensure the appropriate

procurement method is utilized based on applicable laws,

regulations, policies, and delegated purchasing authority.

• Obtain quotations for informal procurements and assist

departments with low-dollar sourcing activities.

• Coordinate with departments to resolve requisition

deficiencies, funding issues, missing documentation, and purchasing

questions.

• Monitor assigned procurement requests from intake through

purchase order issuance to ensure timely processing.

• Coordinate with suppliers regarding purchase orders, delivery

schedules, order status, and routine purchasing matters.

• Maintain complete and accurate procurement records in

accordance with University record retention requirements.

Customer Service & Supplier Support (30%)

• Serve as a primary point of contact for procurement-related

questions from faculty, staff, and suppliers.

• Provide guidance regarding procurement procedures, purchasing

methods, procurement timelines, and required documentation.

• Coordinate supplier onboarding requests and supplier profile

updates.

• Assist suppliers with onboarding requirements and

procurement-related inquiries.

• Build collaborative relationships with campus departments to

promote efficient and compliant purchasing practices.

• Coordinate with Accounts Payable, Budget, and other

administrative offices to resolve purchasing-related issues.

• Refer Purchasing Card and travel-related questions to the

Travel & Purchasing Card Specialist, as appropriate.

Procurement Compliance & Continuous Improvement

(15%)

• Review procurement transactions for compliance with University

policies, Board of Governors regulations, Florida Statutes, and

other applicable requirements.

• Identify incomplete or non-compliant procurement requests and

assist departments in resolving issues prior to processing.

• Support internal and external audits by maintaining procurement

documentation and responding to information requests.

• Assist with procurement reporting, operational metrics, and

data analysis.

• Recommend improvements to procurement processes, forms,

workflows, and customer service practices.

• Assist with development and maintenance of procurement

procedures, templates, and standard operating procedures.

Systems, Training & Department Support (10%)

• Utilize Workday and other procurement systems to process

purchasing transactions and maintain procurement records.

• Assist with testing, implementation, and enhancement of

procurement-related systems and workflows.

• Support the Director and Assistant Director with development of

procurement training materials, job aids, and campus

resources.

• Provide one-on-one guidance to departments regarding

procurement processes and system navigation.

• Participate in departmental initiatives, special projects, and

other duties as assigned.

• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

• High school diploma

One (1) year of progressively responsible experience in

procurement, purchasing, finance, accounting, business operations,

or a related administrative function.

• One (1) year of experience providing customer service.
• In lieu of a degree, any appropriate combination of relevant

education, experience, and/or certifications may be

considered.

PREFERRED QUALIFICATIONS

• Bachelor's degree in Business Administration, Public

Administration, Supply Chain Management, Finance, Accounting, or a

related field

• Experience in public procurement or higher education.
• Experience with enterprise resource planning (ERP) systems

(e.g., Workday) and/or eProcurement platforms.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge

• Knowledge of public procurement principles, purchasing methods,

and procurement best practices.

• Knowledge of applicable federal and state laws, Board of

Governors regulations, University policies, and procurement

procedures.

• Knowledge of purchasing, supplier management, and procurement

documentation requirements.

• Knowledge of enterprise resource planning (ERP) systems and

procurement software, preferably Workday.

• Knowledge of financial controls, record retention, and public

records requirements.

• Knowledge of Microsoft Office Suite and standard business

software applications.

Skills

• Strong customer service and relationship management

skills.

• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the

ability to prioritize multiple assignments.

• Strong analytical and problem-solving skills.
• Skill in reviewing procurement documents for accuracy and

compliance.

• Skill in maintaining detailed records and preparing

reports.

• Proficiency in Microsoft Office applications, including Excel,

Word, Outlook, and Teams.

• Ability to learn and effectively utilize enterprise procurement

systems and related technology.

Abilities

• Ability to interpret and apply procurement policies,

procedures, and applicable regulations.

• Ability to process procurement transactions accurately while

meeting established deadlines.

• Ability to establish and maintain effective working

relationships with faculty, staff, suppliers, and other

stakeholders.

• Ability to provide professional guidance and customer service

in a collaborative environment.

• Ability to identify issues, exercise sound judgment, and

recommend appropriate solutions.

• Ability to maintain confidentiality and handle sensitive

information with discretion.

• Ability to work independently while contributing effectively as

a member of a team.

• Ability to adapt to changing priorities and support continuous

process improvement initiatives.

REQUIRED LICENSES, CERTIFICATIONS, AND/OR OTHER SPECIFIC

REQUIREMENTS OF LAW

• Must possess a valid driver’s license.
• This position requires a criminal background check, which may

include a Level II screening as required by Florida Statute

§435.04.

• This position is subject to federal and state privacy

regulations.;

NORMAL WORK SCHEDULE: This position is salary exempt. The

normal work schedule is Monday – Friday, 8:00 a.m.-5:00 p.m.,

however, occasional overtime (weekends and evenings) may be

required.

TARGET HIRING SALARY: $50,200 - $54,000, commensurate with

experience.

Location/Work Model: Full-time/On-site

Note: Employment-based visa sponsorship will NOT be

considered for this position.

APPLICATION DEADLINE DATE: The position may be open for 14

days, with a minimum of 7 days. However, the review of applications

will commence immediately.

APPLICATION PROCESS

In addition to completing the online application, all applicants

are required to upload the following as attachments to the

application (preferably in PDF format).

• Cover Letter
• Resume
• Three (3) Professional References

If any of these three items are not included, you will not be

considered for the position.

References will not be contacted unless you are selected as a

finalist for the position.

DIVERSITY STATEMENT

Florida Polytechnic University is an equal opportunity/equal access

institution. It is the policy of the Board of Trustees to provide

equal opportunity for employment and educational opportunities to

all (including applicants for employment, employees, applicants for

admission, students, and others affiliated with the University)

without regard to race, color, national origin, ethnicity, sex,

religion, age, disability, sexual orientation, marital status,

veteran status or genetic information.

Employment is contingent upon eligibility to work in the US. An

appointment is not final until proof is provided.

FLORIDA POLY BENEFITS INFORMATION

Florida Poly qualified employees have the opportunity to take

advantage of a variety of

health benefits (through the State of Florida) to help

meet their specific needs, as well as the needs of their family.

This comprehensive coverage includes flexible spending accounts,

medical and life insurance, and worker's compensation.

Health benefits are administered through

People First , on behalf of the State of Florida, as

pre-tax insurance plans. People First handles all new hire

enrollments, coverage changes, premium administration, and

dependent eligibility. Their Service Center is staffed Monday

through Friday, from 8 a.m.–6 p.m. EST, at 1-866-663-4735.

RETIREMENT

Florida Poly offers great options for retirement. From the required

selection of a state plan to additional voluntary retirement plans,

our employees have many opportunities to save and prepare for their

future.

Click Here for more information.

OTHER BENEFITS

• Discounts & Perks
• Annual Leave
• * To help promote work-life balance, Florida Poly provides a

generous leave program, which includes paid time off and paid

holidays. Qualified employees may accrue 22 days of annual leave.

In addition, the University observes the holidays listed in our

University Holidays policy FPU-1.008 .

• Sick Leave
• * Qualified employees may also accrue 12 days of annual sick

leave and participate in our

Sick Pool Program .

• Employee Assistant Program (EAP)

EXPLORE LAKELAND FLORIDA

Conveniently located along I-4 between Tampa and Orlando, Lakeland

is home to Florida Polytechnic University and many other businesses

and attractions. Click here

to explore Lakeland, Florida.

SPECIAL INSTRUCTIONS REGARDING ATTACHMENTS

Required attachments are listed on each posting. Please be

sure to attach all required documents in the Resume/CV field before

continuing through the application. Once your application

has been submitted, no changes may be made and additional

attachments will not be considered.

An unofficial copy of the degree/transcript is acceptable during

the application process. For positions requiring a degree, the

official transcripts are required upon hire.

Foreign Transcript: Transcripts issued outside of the United States

require a equivalency statement from a certified transcript

evaluation service verifying the degree equivalency to that of an

accredited institution within the USA. This report must be attached

with the application and submitted by the application

deadline.

All document(s) must be received on or before the closing date of

the job announcements.

This position requires a background check, which may include

a level II screening as required by the Florida Statute

§435.04.