Finance & Procurement Operations Manager

Finance & Procurement Operations Manager (Real Estate Portfolio)

Location

United States (Remote)

Must be US-based due to banking, payments, and vendor management responsibilities

About Us

We are a fast-growing, vertically integrated real estate ownership and operations platform with 1,000+ units across 13+ states, spanning apartments, motels, mixed-use properties, and value-add renovations. Our team manages acquisitions, construction, maintenance, leasing, and operations fully in-house.

As we continue to scale, we are creating a centralized role to control costs, consolidate purchasing power, streamline vendor payments, and free up executive time.

Role Overview

We are hiring a Finance & Procurement Operations Manager to act as the central financial and purchasing hub across our real estate portfolio and construction operations.

This role will manage property-level cost tracking, vendor payments, materials purchasing, and supplier relationships, while helping us leverage volume to negotiate better pricing and terms.

This is a high-trust, detail-oriented role with real impact on profitability and operational efficiency.

Key ResponsibilitiesFinancial & Cost Tracking

• Maintain detailed cost breakdowns per property and per project
• Track CapEx, renovations, maintenance, and operating expenses by asset
• Reconcile invoices against budgets and approved scopes of work
• Flag cost overruns, discrepancies, or inefficiencies proactively

Purchasing & Procurement

• Purchase all construction, renovation, and maintenance supplies
• Centralize ordering to maximize bulk pricing and vendor leverage
• Coordinate with builders, maintenance teams, and project managers
• Standardize materials and vendors where possible

Vendor Management

• Manage vendor onboarding, W-9s, insurance, and payment details
• Schedule and process payments via checks, ACH, Venmo, and company credit cards
• Assist leadership with negotiating pricing, terms, and volume discounts
• Source and evaluate new vendors when needed

Payments & Financial Operations

• Pay invoices accurately and on time
• Manage company credit card usage and expense tracking
• Work closely with accounting/bookkeeping to ensure clean records
• Maintain organized documentation for audits and reporting

Ideal Candidate Profile

• Extremely detail-oriented and organized
• Strong financial literacy and comfort handling money
• Experience in real estate, construction, procurement, or operations
• Comfortable managing multiple entities, partnerships, and properties
• Trustworthy, reliable, and able to handle sensitive financial data
• Proactive communicator who identifies problems before they escalate
• US-based and legally authorized to work in the United States

Preferred Experience

• Real estate operations or property management
• Construction purchasing or materials sourcing
• Accounts payable or finance operations
• Vendor negotiation and relationship management
• QuickBooks, AppFolio, Buildium, or similar systems (not required)

Compensation

• Salary range: $65,000 – $90,000+ depending on experience
• Opportunity to split compensation across multiple entities/partnerships
• Long-term growth potential as the portfolio scales
• High visibility role with direct impact on profitability

Why This Role Matters

This position is designed to

• Buy back executive and partner time
• Reduce costs through centralized buying power
• Create consistency and control across dozens of projects
• Improve margins across the entire portfolio

You will be a key operator in a rapidly scaling real estate platform—not just an employee.

How to Apply

Please submit

• Resume
• Brief summary of relevant experience
• Examples of managing budgets, vendors, or purchasing at scale (if available)