Title: Procurement Supervisor

State Role Title: Procurement Officer II

Hiring Range: Max $90,000

Pay Band: NV 5

Agency: Dept Behavioral Health/Develop

Location: Northern VA Mental Health Inst

Agency Website: https://dbhds.virginia.gov/facilities/nvmhi/

Recruitment Type: General Public - G

Job Duties

ESSENTIONAL JOB FUNCTIONS

Conduct thorough analysis of assigned requisitions for a diverse range of goods and services, ensuring compliance with the Authority's policies and procedures while employing a variety of procurement methods to achieve optimal results.
Strategically develop and maintain a wide array of contractual agreements and term contracts for both professional and non-professional services, ensuring strict adherence to the Authority's policies and procedures.
Lead and execute innovative and complex procurements, utilizing best practices to navigate challenges and ensure successful outcomes.
Utilize eVA, Virginia’s electronic procurement system, for managing department and Authority purchase requisitions, processing change orders, and generating detailed reports to enhance operational efficiency.
Analyze project requirements and determine the most effective procurement methods for the selection of sources for complex projects, goods, and services, ensuring alignment with organizational goals.
Coordinate and collaborate with stakeholders to assist in the research, analysis, and development of detailed scopes of work, specifications, and evaluation criteria for Invitations for Bids (IFBs) and Requests for Proposals (RFPs) for goods and services contracts.
Plan, coordinate, and conduct pre-bid and pre-proposal conferences to facilitate clear communication and understanding among potential vendors, ensuring a competitive procurement process.
Identify, evaluate, and leverage the benefits of cooperative procurements to maximize resources and enhance value for the Authority.
Efficiently utilize a small purchase charge card for low-dollar department and Authority purchases, maintaining compliance with relevant policies and procedures.
Provide timely and effective backup support to other Procurement Officers as needed, fostering a collaborative and efficient work environment.
Create and meticulously maintain comprehensive contract files to ensure transparency and compliance with procurement processes.
Effectively manage multiple procurement projects simultaneously, ensuring timely completion and adherence to established deadlines.
Supervises all functions of the Purchasing Department to include Storeroom, Recycling, and Inventory Control by review of reports, other documentation, and regular contact with facility directors, managers, and supervisors to ensure that required levels of services and compliance with internal procedures are maintained.
Perform other related duties as required to support the procurement function and advance the Authority’s mission.

Minimum Qualifications

Experience and knowledge of the practices and procedures for purchasing, as well as strategic sourcing principles and practices.
Knowledge of automated purchasing processes including electronic requisitioning, purchase orders, etc.
Demonstrated ability to lead/manage projects and processes that involve cross-divisional personnel both internally and externally.
Demonstrated ability to interpret and apply policies and procedures; negotiate with vendors; and advise divisional personnel in procurement activities.
Ability to compile data accurately.
Considerable knowledge and

experience with spreadsheets and database software, including Microsoft Office Suite (Word, Excel, Access, and PowerPoint).

Additional Considerations

• 2+ years in General Procurement.

Bachelor’s degree (BA or BS) in Business Administration or related field; or equivalent work experience.
Working experience with Commonwealth’s e-Procurement system eVA preferred
VCA accreditation (or can obtain within one year)

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Northern Virginia Mental Health Institute only accepts online applications via PAGEUP. Resumes and other documents may accompany the application but will not serve as a substitute for an application. Faxed, e-mailed or mailed applications will not be accepted. Please refer to your PAGEUP account for the status of your application and this position. This posting will remain open for a minimum of five (5) business days.

Northern Virginia Mental Health Institute offers a comprehensive benefit package to include your choice of four health insurance plans, paid life insurance and retirement plans, 12 paid holidays, annual and sick leave.

Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx

Contact Pathways

Led by the Virginia Department for Aging and Rehabilitative Services and the Virginia Department for the Blind and Vision Impaired, the Career Pathways grant will help nearly 500 Virginians with disabilities, including young adults and veterans, gain new skills and credentials through Career Pathways to seek employment in competitive, high-demand, high-quality occupations.

www.vadars.org

or call DARS at 800-552-5019.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact Human Resources at (HR Rep phone #) for assistance. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.

Northern Virginia Mental Health Institute is an Equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics or disability.

DBHDS is a healthcare organization and must comply with the federal Centers for Medicare and Medicaid Services (federal CMS) guidance on Omnibus COVID-19 Health Care staff Vaccination Regulation which requires vaccination of all employees or an exemption. A job offer of employment is contingent upon the candidate meeting these guidelines as a condition of employment.

Agency website https://dbhds.virginia.gov/facilities/nvmhi/careers/

Contact Information

Name: Sue Upadhyay

Phone: 703 207 7204

Email: sudipta.upadhyay@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Procurement Supervisor

Job Type