Purchasing Specialist II

The Purchasing Specialist II will be responsible for all purchasing functions end-to-end as well as coordinating with Fiscal to support month-end processing and supporting all purchasing needs agency-wide. The Purchasing Specialist II reports directly to the Purchasing Manager and indirectly to the Accounting Controller and Chief Financial Officer.

• Oversees the process of obtaining vendor pricing information for products and services, as well as the determination of the optimum supplier in terms of price, quality, and delivery, to procure equipment, supplies, services, or part, in accordance with agency policy.
• Responsible for investigating and researching best value for the procurement of goods regarding quality and price.
• Oversees processing of requisitions, research processing of purchase orders and blanket purchase orders for supplies/equipment; ensures all required information is accurate, complete, and submitted to the appropriate authority in a timely manner.

If Sole

Source purchase; ensures sole source (F034) form and documentation are included with requisition; assign sole source tracking number and update Sole Source spreadsheet. If a Contract purchase, ensures contract numbers are verified with (www.MyFlorida.com) as a current and valid contract.

• Provides procurement support and services for department users to determine means and methods for requesting and completing procurement orders of commodities, materials, supplies, vehicles and equipment.
• Provides training for members to comply with all applicable purchasing local, state, and federal statutes and regulations.
• Oversees all aspects of online purchases to ensure items are ordered and received; verification of deliveries is addressed with requester in accordance with agency policy.
• Responsible for all credit card related purchases, providing all receipts and supporting documentation