Supply Chain Analyst - Purchasing Agent, Full Time Days

Facility

Betsy Johnson Hospital

Location

Dunn, North Carolina

Department

Purchasing

Job Family

Service

Work Shift

Days (United States of America)

Summary

To make major purchases of materials, supplies, equipment, and services used by the Cape Fear Valley Health System; to conduct the formal bidding process; to administer service and supply contracts; to identify and resolve problems and to provide high level technical staff assistance in related activities of the purchasing function.

Knowledge, Skills, And Abilities

Major Job Functions

The Following Is a Summary Of The Major Essential Functions Of This Job. The Incumbent May Perform Other Duties, Both Major And Minor, That Are Not Mentioned Below. In Addition, Specific Functions May Change From Time To Time:

• Prepares Requests for Proposal, provides analysis of responses, participates in the negotiation process, makes recommendations to the Purchasing Director for vendor selection, contract award, contract implementation plan development, and update of contract pricing in the MMIS
• Develops formalized contract-award communication process, including letters to non-selected vendors
• Negotiates and monitors contracts for goods and services on behalf of Cape Fear Valley Health System with knowledge of GPO contracts and loads pricing into the purchasing system
• Monitors contract compliance by utilizing MMIS reports
• Creates and runs reports used to evaluate supply utilization to determine opportunities for cost savings
• Works closely with Risk Management staff to minimize System’s legal risk/exposure as it relates to contracts
• Documents cost savings obtained and provides monthly report of savings to the Purchasing Director
• Collaborates with Department & Category Managers to assist with preparing requisitions by obtaining product/equipment information, obtaining quotes and/or bids for equipment, quote analysis and recommendation, reviewing budget and acquisition requirements and utilizing GPO agreements when advantageous
• Assists with training of end-users of Supply Chain related software applications
• Proficient in the preparation of specifications and RFP’s
• Removes inspection holds in MMIS system after coordinating department inspections and acceptance of capital items
• Follows up on capital purchases to ensure items are received, accepted, properly tagged, and identified in the Asset Management system
• Other duties as assigned

Minimum Qualifications

The following qualifications, or equivalents, are the minimum requirements necessary to perform the essential functions of this job:

Education And Formal Training

• Bachelor’s degree in business administration, supply chain, finance, or similar field required OR
• 8 years’ experience in lieu of degree, preferably in Supply Chain

Work Experience

• 5 years’ experience in a purchasing department or other related business application is required
• Supply Chain experience preferred

Knowledge, Skills, And Abilities Required

• Knowledge of group purchasing, contracting, hospital purchasing, medical supply utilization and vendor relations
• Experience with a wide variety of purchasing and negotiation concepts, practices and procedures
• Understand, develop and present complex analysis with multiple inputs, variables, and computations by utilizing databases queries, third party report writers, and Microsoft office tools
• Understand and communicate intricate details to suppliers, colleagues, and suppliers

Physical Requirements

• Verbal ability is required to communicate effectively with hospital staff, colleagues, senior leadership, and suppliers
• Work is typically done while sitting and/or on a computer

Required Licenses And Certifications

Cape Fear Valley Health System is an Equal Opportunity Employer M/F/Disability/Veteran/Sexual Orientation/Gender Identity